A step by step walk through for setting up
and running a Fundraiser
delivered. That date should be at least a month from the date of this conversation, to
allow your group enough time to sell the pies.
- After picking out a date, your organization may make out their order forms and
flyers. Every organization makes their own forms and flyers so that they may be
customized to fit that group's needs, pricing, etc.
- Next, you start selling the pies. While selling the pies you must make sure that your
clients are aware that all pies will be frozen. All pies will need to be baked with the
exception of Pecan and Peanut Butter; those two just thaw out at room temperature.
There are baking directions for all pies on the side of their boxes.
- You may sell the Frozen Pies for any price that you desire. Most groups sell the
pies from $10 - $12. You will be paying $7.50 - $8.75 per pie.
- Please make sure that all clients are making payment to your organization, you will
pay us on the date of the delivery by check.
- About 2 weeks before the scheduled delivery date, touch bases with us, letting us
know what your sales figures are looking like so far.
- We will need your final sales count 10 days before the delivery date. That is
necessary so that we are aware of exactly how many pies we will need to produce for
your Fundraiser. If you have a few stragglers bring orders in that isn't a problem but
we will need the final count 10 days before the delivery date.
- All members of your group should be aware of the delivery date.
- On the day of delivery, our staff members will arrive at the designated time. Drop off
the pies, arranging them by type, and counting them off in front of you.
- After counting off all pies, you will need to sign a copy of the Invoice. That states
that you had agreed with our staff that all pies were accounted for.
- Payment is made with a check made out to Gray Brothers Cafeteria, if you have a
Tax I.D. form we will need a copy in order to give you all the pies tax free.
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